Exhibit Guidance

 

 

Chief Organizer TOKYO OUTDOOR ADVERTISING ASSOCIATION
Co-Organizer Tokyo Metropolitan Government
Federation of All Japan Out-door Advertising Associations
Eastern Regional Outdoor Advertising Consortium
Exhibition period
Thursday, September 13〜Saturday, September, 15, 2012
10 AM〜5 PM
Venue West Halls 3 & 4, West Exhibition Hall, Tokyo Big Site (Tokyo International Exhibition Center)
3-11-1 Ariake, Koto-ku, Tokyo
Display materials General commercial products such as supplies, materials, tools, and work vehicles needed for preparing and erecting signs & displays
Number of displays 400
Stand fees \336,000 per display (inc. consumption tax) for non-affiliated parties
\304,500 (inc. consumption tax) for association members and supporting members
Size of Stand 3.0 m with, 3.0 m depth, and 2.7 m height (9.0 m2)
Stand decor The Organizer will supply the following:
1. Display partition panel and parapet (Paper hanging)
2. Company name sign (22.5 cm height, 180 cm length)
3. Parapet rear lighting (2 × FL40W)
4. 1 display stand (180 cm opening, 90 cm depth, & 74 cm height)
5. 1 folding chair
* 4 & 5 shall be supplied to only those who request them. Other required display materials shall be the responsibility of the displaying company.
Electricity The Organizer will set up the main electrical supply. After the exhibition our office will invoice exhibiting companies for work involved in setting up a breaker switch and individually consumed electricity. Displaying companies shall also pay for any fees involved in setting up electricity supply within their own display.
* Main electrical set up fee and consumed electricity fee (100V -200V calculated separately, although the unit of measure will be the same.)
Usage capacity
Amount
of use
Main electrical set up fee + consumed electricity fee
= Invoiced amount (inc. consumption tax)
Less than 1 kw \9,450+\1,050=\10,500
1.1 kw - 2 kw \18,900+\2.100=\21,000
Set up schedule Basic decor: 1 AM - 9 AM, Tuesday, September 11, 2012
Display decor: 9 AM - 7 PM, Tuesday, September 11, 2012
Display products: 9 AM - 8 PM, Wednesday, September 12, 2012
Dismantling schedule Display products: 5 PM - 7 PM, Saturday, September 15, 2012
Decor related: 7 PM - 9 PM, Saturday, September 15, 2012
Set up and dismantling restrictions The venue might have weight restrictions during set up and dismantling, so please contact the administration office for details. Please note that entry is permitted for trucks weighing up to 4.5 t, and the maximum weight of the truck and load combined must not exceed 10 t.
Other

1.The Organizer has sole discretion to allocate to the Exhibitor an appropriate space taking into account the date of application for the space and the nature of the space requested.
2.The Organizer will manage security and house keeping for the show venue. However the Organizer takes no responsibility for any damage, loss and injury. Exhibitors should therefore take out their own insurance for the show.
3.The Organizer shall be entitled to give priority to Tokyo Outdoor Advertising Association members if the number of applications exceeds the number of stands available.
4.The Organizer reserves the right not to permit an Exhibitor to cancel participation in the show once the application to participate has been accepted. If the Exhibitor wishes to cancel the contract for space, the Organizer requires the full Exhibition Fee as a cancelation charge.
5.The Organizer reserves the right to change the show dates or to cancel the show if compelled to do so by factors beyond the control of the Organizer, and the Organizer shall not have any liability to the Exhibitor for refunds, additional expenses or charges, or to make payment for any other loss or damage suffered by the Exhibitor.
The Organizer shall refund the full exhibition fee if the Organizer cancels the show before the start of the show.
6.The Organiser reserves the right to change the show dates and opening times if necessary for reasons beyond the Organizer’s control.
7.The Organizer reserves the right to refuse any application for participation if the application does not suit the purposes of the show.
8.In addition to these regulations all Exhibitors and participants are also subject to the regulations of the Tokyo Big Site.
Special notice for overseas exhibitors 1.The Exhibitor should have at least one staff member who can communicate in Japanese at all times at the Stand.
2.The Organizer requires 50000 Japanese Yen (plus consumption tax) per stand as a deposit.The Organizer will refund this on the last day of the show.