Exhibit Guidance

 

 

Chief Organizer TOKYO OUTDOOR ADVERTISING ASSOCIATION
Co-Organizer Tokyo Metropolitan Government
Federation of All Japan Out-door Advertising Associations
Eastern Regional Outdoor Advertising Consortium
Exhibition period
Thursday, September 19〜Saturday, September, 21, 2013
10 AM〜5 PM
Venue West Halls 2, West Exhibition Hall, Tokyo Big Site (Tokyo International Exhibition Center)
3-11-1 Ariake, Koto-ku, Tokyo
Display materials General commercial products such as supplies, materials, tools, and work vehicles needed for preparing and erecting signs & displays
Number of displays 350

Exhibition essential points

Stand fees \336,000 per display (inc. consumption tax) for non-affiliated parties
\304,500 (inc. consumption tax) for association members and supporting members
Size of Stand 3.0 m with, 3.0 m depth, and 2.7 m height (9.0 m2)
Stand decor The Organizer will supply the following:
1. Display partition panel and parapet (Paper hanging)
2. Company name sign (22.5 cm height, 180 cm length)
3. Parapet rear lighting (2 × FL40W)
4. 1 display stand (180 cm opening, 90 cm depth, & 74 cm height)
5. 1 folding chair
* 4 & 5 shall be supplied to only those who request them. Other required display materials shall be the responsibility of the displaying company.
Electricity The Organizer will set up the main electrical supply. After the exhibition our office will invoice exhibiting companies for work involved in setting up a breaker switch and individually consumed electricity. Displaying companies shall also pay for any fees involved in setting up electricity supply within their own display.
* Main electrical set up fee and consumed electricity fee (100V -200V calculated separately, although the unit of measure will be the same.)
Usage capacity
Amount
of use
Main electrical set up fee + consumed electricity fee
= Invoiced amount (inc. consumption tax)
Less than 1 kw \9,450+\1,050=\10,500
1.1 kw - 2 kw \18,900+\2.100=\21,000
About an application Please present necessary information to an attached sheet "exhibition application form and exhibition agreement consent document" by FAX (03-3626-2255) after sealing by entry and the representative mark (or company seal) at the Tokyo outdoor advertising fine-arts cooperative.
Cancellation and a stop of exhibition When it cancels for the sake of an exhibition company's convenience and there is cancellation after the shipping day of an exhibition written consent, the following charge of cancellation is needed.
Date Fee
From an exhibition written consent shipping day to August 18, 2013 50% of the amount billed
From August 19, 2013 to the end of a term The total amount of the amount billed
Other notes

+Please confirm the exhibition agreement on the back of an exhibition application form.
+Please confirm the exhibition agreement on the back of an exhibition application form.
+Although a sponsor is in charge of management and preservation of the hall at large, responsibility, such as reparations, is not carried out now [ negative ] to the accident etc. which occurred in the theft of an exhibition thing and other housings, loss, damage, and the other halls.
The exhibition company needs to devise the disposal of required insurance and others beforehand.

The schedule to holding

Exhibition company
briefing session 		2 PM - , Monday, July 8, 2013
The hall: Tokyo big site meeting building 102 conference room
Exhibition charge Transfer day Wednesday, July 31, 2013
Various submitted
document terms		 Friday, August 9, 2013
Set up schedule Basic decor: 1 AM - 9 AM, Tuesday, September 17, 2013
Display decor: 9 AM - 7 PM, Tuesday, September 17, 2013
Display products: 9 AM - 8 PM, Wednesday, September 18, 2013
Dismantling schedule Display products: 5 PM - 7 PM, Saturday, September 21, 2013
Decor related: 7 PM - 9 PM, Saturday, September 21, 2013

To you of overseas to exhibition

Other

1.The Organizer has sole discretion to allocate to the Exhibitor an appropriate space taking into account the date of application for the space and the nature of the spacerequested.
2.The Organizer will manage security and house keeping for the show venue.However the Organizer takes no responsibility for any damage, loss and injury. Exhibitors should therefore take out their own insurance for the show.
3.The Organizer shall be entitled to give priority to Tokyo Outdoor Advertising Association members if the number of applications exceeds the number of standsavailable.
4.The Organizer reserves the right not to permit an Exhibitor to cancel participation in the show once the application to participate has been accepted. If the Exhibitor wishes to cancel the contract for space, the Organizer requires the full Exhibition Fee as a cancelation charge.
5.The Organizer reserves the right to change the show dates or to cancel the show if compelled to do so by factors beyond the control of the Organizer, and the Organizer shall not have any liability to the Exhibitor for refunds, additional expenses or charges, or to make payment for any other loss or damage suffered by the Exhibitor.
The Organizer shall refund the full exhibition fee if the Organizer cancels the show before the start of the show.
6.The Organiser reserves the right to change the show dates and opening times if necessary for reasons beyond the Organizer’s control.
7.The Organizer reserves the right to refuse any application for participation if the application does not suit the purposes of the show.
8.In addition to these regulations all Exhibitors andparticipants are also subject to the regulations of the Tokyo Big Site.
Special notice for overseas exhibitors 1.The Exhibitor should have at least one staff member who can communicate in Japanese at all times at the Stand.
2.The Organizer requires 50000 Japanese Yen (plus consumption tax) per stand as a deposit.The Organizer will refund this on the last day of the show.